Terms & conditions
Room Booking
DEFINITIONS
“The Company”, the “Rooms” and“our”“we” or “us” means the Fortis9 Meeting Room. The “client(s)” and “you” and “your” means the organising body and organiser responsible for the communications of and payment for the event. The “contract” means the agreement between the Company and client for a specific booking.
GENERAL
Our acceptance of a booking is made solely with you and the booking may not be transferred to an agent or third party without our written agreement. We calculate our charges on the basis that we will provide all food and drinks that you and your guests need. Your guests must not bring food or drink onto our premises to eat or drink here. Smoking is prohibited in all Cooksley & Co rooms.
CANCELLATION CHARGES
More than 7 working days’notice: no cancellation fee
Between 3 - 6 working days’notice: 50% cancellation fee
Less than 2 working days’notice: 100% cancellation fee
If numbers are not confirmed within 72 hours the Company will charge at the latest numbers confirmed in writing. You will be asked to sign for any additional services you request on the day. Additional services cannot be provided without your signature.
A CONFIRMATION OF YOUR BOOKING
Upon receipt of your online booking and receipt of your payment we will confirm. The confirmation will clearly state the services that have been agreed between you and us, including the number of guests.
EMERGENCY PROCEDURES
Fire Escape signage and fire fighting apparatus must not be tampered with or covered in any way. Access to emergency exits must be kept clear at all times. Blocking of doorways or exits with equipment or tables is prohibited. In the event of an emergency, an alarm bell will sound continuously. You must evacuate the room using the emergency exits immediately. The assembly areas are highlighted in each specific room. Procedures for evacuation are displayed in the rooms and you must ensure your attendees are informed of this at the opening of the event.
INSURANCE
We will not accept any responsibility for the loss or damage to any of your or your guest(s)property, including any film video or audio visual material or vehicles. You must reimburse to us the costs of repairing any damage to our property, contentsor grounds caused by any of your guests. Our insurance covers public liability claims where we are held liable. Insurance will need to be arranged to ensure that you are covered for all risks (for you and your potential third parties) adequately.
REDUCTION AND OTHER AMENDMENTS BY YOU
Amendments to numbers and/or arrangements must be confirmed to us in writing. Reductions in the duration or contracted value of the booking shall be subject to our cancellation policy. Final numbers must be stated a minimum of 72 working hours before the event. These will be the minimum numbers for which you will be charged.
CANCELLATION BY YOU
If you have to cancel or postpone your booking at any time prior to the eventdate, then the appropriate cancellation fee will apply and you agree to pay all costs. Any cancellation, postponement or partial cancellation should be advised to the Company in writing.
AMENDMENTS OR CANCELLATION BY US
Should we for reasons beyond our control need to make any amendments to your booking, we reserve the right to offer alternative facilities. Our acceptance of your booking is on the understanding that circumstances beyond our control may prevent us from meeting our obligations at the relevant time, in which case we will not be liable for any loss suffered by you or any third party.
ARRIVAL/DEPARTURE
The Room(s)is/are available from the time shown on your bookingform. Any extensions may incur additional charges. Up to one hour is required to reset and clean rooms.
CHARGES AND PAYMENTS
Payment of accounts is due immediatelyfollowing invoice submission. Payment must be made in pounds sterling (UK). In the event of payments becoming overdue, interest at 5% above the base rate at the time of when payment becomes due maybe added to your account. Due accounts are subject to VAT at the current rate.
Website Terms of Use
WEBSITE USAGE
The use of this website is subject to the following terms of use:
- The content of the pages of this website is for your general information and use only. It is subject to change without notice.
- Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
- Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
- This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
- From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.
Copyright Notice
This website and its content is copyright of Fortis9 Limited. All rights reserved.
Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:
- You may print or download to a local hard disk extracts for your personal and non-commercial use only
- You may copy the content to individual third parties for their personal use, but only if you acknowledge the website as the source of the material
You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.
Website Disclaimer
The information contained in this website is for general information purposes only. The information is provided by Cooksley & Co Limited and whilst we endeavour to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of or in connection with the use of this website.
Through this website you are able to link to other websites which are not under the control of Cooksley & Co Limited. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.
Every effort is made to keep the website up and running smoothly. However, Cooksley & Co Limited takes no responsibility for and will not be liable for the website being temporarily unavailable due to technical issues beyond our control.